Event Hire Newcastle

The Party Hire Company is the largest event hire business in Newcastle, and we offer a wide range of solutions to cater to all kinds of occasions. Whether you’re after wedding event hire in Newcastle for a lavish affair, or equipment or furniture hire for an intimate celebration, a corporate catch-up, or a super-social festival, our dedicated team of passionate professionals will collaborate closely with you to ensure that every unique detail culminates in a remarkable event.

 

We have extensive experience across a wide range of industries, giving us unique insights and a comprehensive understanding of design, project management, and logistics — from our initial consultations with you to set-up and showtime!

 

Our team also knows their (party) stuff. We are a dedicated bunch of specialists, including our Director, Christian McNally, who boasts over 20 years of event-building expertise. We also understand the organisational challenges, from logistics and deadlines to budget constraints and the potential for last-minute changes.

 

Our motto is We Don’t Do Ordinary, so regardless of the social occasion you’re celebrating, we’re here to make sure your next event is extraordinarily eventful (in a good way).

 

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Party hire Newcastle - Elevate your event

Whether you’re after products for wedding hire in Newcastle or for other corporate or private events, our range of diverse equipment includes marquees, party tents, furniture, lighting, integrated flooring, linens, decor, decorative items, catering and AV equipment, and props like photo booths, lecterns, wedding arches, illuminated Love Letters, and red carpets to guarantee your event is engaging, impactful, and memorable. We also have a secret weapon, our Stella Mobile Bar, a three-wheeled vehicle that can be used as a refreshment bar, a grazing table and more.

Our capable team will inspire your vision, bring your ideas to life, and help you choose the perfect equipment based on your occasion’s type, size and setting.

Events for every occasion

We have helped many clients transform a range of events from the formal and stylish to the delightfully informal and fun, including:

  • Corporate: Conferences, product launches, trade shows and expos
  • Sentimental: Weddings, engagements, anniversaries and hens’ celebrations
  • Private: Birthdays, formal dinners and garden parties
  • Babies: Christening parties, gender reveals and baby showers
  • Seasonal: Christmas parties, Easter lunches and NYE parties
  • Entertainment: Festivals, music concerts, outdoor events, live performances and community events
  • Sporting: Fundraisers and charity events
  • School: Graduations, fundraisers, and outdoor picnics/BBQs

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FAQs - Event hire Newcastle

1. How do I make a booking?

Once you’ve received a quote and you’re ready to proceed, simply sign the Hire Agreement via the link provided in your quote. This acts as both the quote and agreement. After the agreement is signed, we’ll send you an invoice for the 25% non-refundable booking deposit. Please note: if your booking is within 30 days of the event, the full payment is required upfront.

2. How far in advance should I make a booking?

We recommend booking as early as possible—ideally 6 months in advance for furniture and equipment, and 9 to 12 months for large marquees, particularly during peak seasons such as summer, school holidays, and wedding season(s). Our most popular items do book out quickly, so we always recommend: the earlier, the better!

3. What affects the cost of my booking?

A range of factors can impact your final invoice such as the type and quantity of items, hire duration, site access, or regional delivery. Speak with our experienced team to discuss your event and receive a customised quote.

4. Do you offer delivery and collection?

Yes. We provide delivery and collection across all hire items. Marquees must be installed by our team. We also offer DIY pick-up and return from our warehouse for eligible items.

5. What happens after I make a booking?

Once your booking is confirmed with a signed agreement and deposit, we’ll be in touch to finalise details like site access, delivery windows, and any specific requirements to ensure everything runs smoothly.

6. Can I change my booking after confirming?

We understand that plans can change. If you need to make adjustments, please get in touch as early as possible. Changes are subject to availability and may incur additional charges. Please refer to our booking Terms and Conditions (linked on your quote) for full details.

7. What happens if I need to cancel my booking?

Cancellations are subject to our policy outlined in your Hire Agreement. Your deposit is non-refundable, and cancellation fees may apply depending on the timing of your cancellation. This policy reflects the labour and resources allocated to your event from the moment of booking.

8. Do I need to pay a bond?

Occasionally, we may issue a bond depending on the items in your hire and your event type. If a bond is required, it will be clearly outlined to you in writing before your booking deposit invoice is issued. More information can be found in our Hire Agreement. Please note, your 25% booking deposit is a separate, non-refundable payment and does not serve as a bond. This booking deposit secures your hire items and event date.

9. Do I need permits or approvals?

If your event is held in a public space or council-managed venue, you are responsible for obtaining any required permits, plans or approvals. We are happy to work with your venue manager to support the process.